$500+ a month for software, and the job gets typed in again every time it changes hands?
If that sounds about right, you're paying twice. Once for the seats and subscriptions nobody opens, and again for the hours your people spend moving the same job from one system into the next. One system replaces the tools and does that part itself.
30 minutes. You watch a clickable mockup of your system get built. Nothing to prepare and nothing to pay.
CTO | Co-founder
Dominisha Musil
COO | Co-founder
This page is for you if:
- You're spending $500+ a month on business software
- You're running two or more separate tools to get a job from start to finish
- The same job gets typed in again every time it passes to somebody else
- Somebody on your team has said "we just work around it" more than once this year
If the third one is true, plus any other, this page is about your business. It isn't a test. The call is free whoever books it.
This page isn't for you if one platform already does everything you need and you're happy with it. Keep it. We'll say so on the call.
Nobody chose this setup. It accumulated.
It starts with something for scheduling, bought by the people who do the scheduling. Then the office buys something for invoices, because the first one didn't do invoices. Then somebody builds a spreadsheet to reconcile the two. Now part of somebody's job is typing the same job into the next system so the next team can start.
Each one solved a real problem for whoever bought it. Together they made a bigger one, and it lands on the people sitting between them.
You're overpaying
You bought each one for the single job it does well. You pay for all of it every month, on every seat, whether anybody opens it or not.
Nothing connects
The system one team works in doesn't know what the next team's system knows, so a person becomes the wiring between them. People mistype things, and it surfaces further down the job.
It doesn't fit how you work
Off-the-shelf software is built for the average business doing what you do. Yours isn't average, and it got less average as it grew. That's where the workarounds came from.
One system, built around how you already work.
You've outgrown the tools you started with, and you outgrow them a bit more every year the operation grows. We build the one system that replaces them, and it isn't a template with your logo on it.
- Everything in one place
Scheduling, quotes, jobs, invoicing, customers and the month-end reporting somebody still does by hand. One login and one place to look, whichever part of the business you sit in.
- Built around your process
You tell us how the work runs and who picks it up at each stage, out loud, on the call. You don't write a spec, a ticket or a user story.
- It plugs into what you keep
Some of what you're running works, and you'll keep it. We connect the new system to it, so nobody retypes anything at the join.
- You own what we build for you
The system is yours. You pay hosting to keep it running, and that's the cost that carries on. There are no seats to buy.
One job, from the first call to the last payment.
Here is one job, start to finish. A customer wants a unit replaced. It gets quoted, questioned, approved and paid a deposit on, then scheduled, ordered for, worked and invoiced. Nine steps you already run, and at your size most of them belong to a different person. This is what the handoffs look like when it's one system instead of a different tool at every step.
The lead arrives
A customer asks for a price. Whoever takes the call opens a job and types the name, the address and what they want, once. Nothing after this point asks anybody to type it again, whoever picks the job up next.
You quote it
The person who prices the work opens the job that's already there. The customer, the address and the notes are on the quote before they start, so all they add is the work and the numbers. It goes out from the same screen.
They come back with questions
The customer asks whether there's a cheaper option. They ask on the quote, so the question sits on the job instead of in one person's inbox. Whoever is at their desk swaps the line, the total updates, and everybody is reading the same version.
They approve it
They approve the quote themselves, on the screen they've been reading it on. The job moves from quoted to won, and the approved lines and price stay attached to it. Nobody in the office copies the numbers into a work order.
The deposit
The deposit comes off the approved price, so nobody works the amount out again by hand. The customer pays it and it posts against the job. What the job says you're owed and what the books say are the same number, so there is nothing to reconcile at month end.
You schedule it
Whoever runs the schedule puts the job on the calendar and picks the crew. The address, the site contact and the approved lines go with it, so the people who turn up see what was actually sold and not what somebody remembered selling. Move the date and it moves everywhere.
Parts and supplier orders
The approved lines tell whoever buys what the job needs. What you hold in stock is reserved against this job, and what you don't is raised as a supplier order tied to it. When the parts land, the job shows they've landed, and the schedule can be worked out without anybody asking.
The work gets done
The crew works the same job everybody else has been looking at, not a printout of it. They sign it off, and anything that changed on the day is on the job before they leave the site. It doesn't wait for the next shift to be told.
You invoice, they pay
The invoice is built from the approved lines, less the deposit already paid, plus whatever was added on the day. Nobody opens a second system to raise it and nobody retypes the address. The payment posts against the job and the job closes.
The customer's name was typed once, at step one. The price was agreed once, at step four. Every step after that read them off the job instead of asking the next person to type them in again.
What happens next
Three steps. The first one is free and takes 30 minutes, and nothing gets built until you've agreed what it covers and what it costs.
Tools review (free, 30 minutes)
You walk us through what you're paying for and where the work changes hands. Then you watch a clickable mockup of your system get built.
Fixed scope and a fixed price
We agree what the system covers and what it costs, before anything gets built. Approve it and the build starts.
Build and hand over
We build it and switch you over one workflow at a time, so one part of the business moves while the rest carries on as it is. Then you get access to TalkIDE at no charge, and you pay hosting.
We Build Software is a family company in South Florida. You talk to the people who build it, and you can see the work we've shipped.
You're probably thinking
"Custom software is expensive."
You're already spending $500 or more a month, and that number goes up every year it renews and every time you add a person. Fixed scope and a fixed price, agreed before anything gets built. No discovery phase to pay for and no retainer afterwards. Hosting is what carries on.
"We can't afford the downtime to switch."
We move one workflow at a time. The rest of the business keeps running on the old tools until the new one is proven, so no team is asked to change how it works on a Monday morning. Nobody turns anything off and hopes.
"What if we need something changed later?"
You will need something changed later, because the way you work changes as you grow. Change it yourself in TalkIDE, or ask us to. Your access stays free and you keep paying hosting, same as before. A change doesn't become a quote and a wait.
"How long does it take?"
Days rather than weeks or months, and it varies with what we're replacing and how many hands the work passes through. The answer for your build comes on the call. Meanwhile, open bjj.onl. We built it and it's live. There's more on our work page.
Find out what you'd stop paying for.
A free tools review, 30 minutes on our calendar. You leave with a clickable mockup of your system.
No sales deck. No commitment. Nothing for you to write up first.