$500+ a month for software, and the job gets typed in again every time it changes hands?
If that sounds about right, you're paying twice. Once for the seats and subscriptions nobody opens, and again for the hours your people spend moving the same job from one system into the next. One system replaces the tools and does that part itself.
One system, one job
Typed once- 1LeadYour AI can log it
- 2QuoteYour AI can draft, you send
- 3ApprovedCustomer approves it
- 4DepositCustomer pays, it posts to the job
- 5ScheduledYour AI can schedule it
- 6Work doneYour crew signs off
- 7Invoiced and paidYour AI can draft, you send. Payment posts, job closes
Can be built ready for your own AI agents, if you want that.
This page is for you if:
- You're spending $500+ a month on business software
- You're running two or more separate tools to get a job from start to finish
- The same job gets typed in again every time it passes to somebody else
- Somebody on your team has said "we just work around it" more than once this year
If the third one is true, plus any other, this page is about your business. It isn't a test. The call is free whoever books it.
This page isn't for you if one platform already does everything you need and you're happy with it. Keep it. We'll say so on the call.
Nobody chose this setup. It accumulated.
It starts with something for scheduling, bought by the people who do the scheduling. Then the office buys something for invoices, because the first one didn't do invoices. Then somebody builds a spreadsheet to reconcile the two. Now part of somebody's job is typing the same job into the next system so the next team can start.
Each one solved a real problem for whoever bought it. Together they made a bigger one, and it lands on the people sitting between them.
You're overpaying
You bought each one for the single job it does well. You pay for all of it every month, on every seat, whether anybody opens it or not.
Nothing connects
The system one team works in doesn't know what the next team's system knows, so a person becomes the wiring between them. People mistype things, and it surfaces further down the job.
It doesn't fit how you work
Off-the-shelf software is built for the average business doing what you do. Yours isn't average, and it got less average as it grew. That's where the workarounds came from.
One system, built around how you already work.
You've outgrown the tools you started with, and you outgrow them a bit more every year the operation grows. We build the one system that replaces them, and it isn't a template with your logo on it.
- Everything in one place
Scheduling, quotes, jobs, invoicing, customers and the month-end reporting somebody still does by hand. One login and one place to look, whichever part of the business you sit in.
- Built around your process
You tell us how the work runs and who picks it up at each stage, out loud, on the call.
- It plugs into what you keep
Some of what you're running works, and you'll keep it. We connect the new system to it, so nobody retypes anything at the join.
- You own what we build for you
The system is yours, with the full source code, backend included, after each paid week. Source code is the files the software is written in, so another developer can pick it up. We run the hosting, and that's the cost that carries on.
One job, from the first call to the last payment.
Here is one job, start to finish. A customer wants a unit replaced. It gets quoted, questioned, approved and paid a deposit on, then scheduled, ordered for, worked and invoiced. Nine steps you already run, and at your size most of them belong to a different person. This is what the handoffs look like when it's one system instead of a different tool at every step.
The lead arrives
A customer asks for a price. Whoever takes the call opens a job and types the name, the address and what they want, once. Nothing after this point asks anybody to type it again, whoever picks the job up next.
You quote it
The person who prices the work opens the job that's already there. The customer, the address and the notes are on the quote before they start, so all they add is the work and the numbers. It goes out from the same screen.
They come back with questions
The customer asks whether there's a cheaper option. They ask on the quote, so the question sits on the job instead of in one person's inbox. Whoever is at their desk swaps the line, the total updates, and everybody is reading the same version.
They approve it
They approve the quote themselves, on the screen they've been reading it on. The job moves from quoted to won, and the approved lines and price stay attached to it. Nobody in the office copies the numbers into a work order.
The deposit
The deposit comes off the approved price, so nobody works the amount out again by hand. The customer pays it and it posts against the job. What the job says you're owed and what the books say are the same number, so there is nothing to reconcile at month end.
You schedule it
Whoever runs the schedule puts the job on the calendar and picks the crew. The address, the site contact and the approved lines go with it, so the people who turn up see what was actually sold and not what somebody remembered selling. Move the date and it moves everywhere.
Parts and supplier orders
The approved lines tell whoever buys what the job needs. What you hold in stock is reserved against this job, and what you don't is raised as a supplier order tied to it. When the parts land, the job shows they've landed, and the schedule can be worked out without anybody asking.
The work gets done
The crew works the same job everybody else has been looking at, not a printout of it. They sign it off, and anything that changed on the day is on the job before they leave the site. It doesn't wait for the next shift to be told.
You invoice, they pay
The invoice is built from the approved lines, less the deposit already paid, plus whatever was added on the day. Nobody opens a second system to raise it and nobody retypes the address. The payment posts against the job and the job closes.
The customer's name was typed once, at step one. The price was agreed once, at step four. Every step after that read them off the job instead of asking the next person to type them in again.
What happens next
Five steps, and the first one is free.
We design it, you approve it, our AI team builds it
- YouWe design the solution and you approve it. Building starts on your yes.
- Our AI team, backed by senior engineersOur AI team builds it
- Senior engineersSenior engineers check the requirements, answer the AI team's questions and check it works as expected
- Senior engineersA senior engineer signs off the finished work
- Our AI teamWe deliver a working first version in the first week
- YouYou review what was built at the end of the first week
- YouIf it's as expected, you send new requests to your inbox and we agree the order with you, week by week
- The dotted line is the loop: your new requests go back to the AI team.
The dotted line is the loop: your new requests go back to the AI team.
Free call.
You walk us through what you're paying for and where the work changes hands.
We write the specification and you agree it.
Once you agree, our AI team starts. Our product team and senior engineers check what it builds.
The first version, usually in the first week.
Review at the end of the first week.
You look at what's built.
Then week by week.
If it's as expected, you can send new requirements straight into your inbox. We agree the order of the requests with you.
We Build Software is a family company in South Florida. You can see your inbox, the board, progress and what's done.
You're probably thinking
"Custom software is expensive."
You get one AI team (8 AI agents) by the week. A week is $2,000. Your first week is $1,500 with a money-back guarantee. We bill after each week. There's no minimum and you can stop any week. A week with nothing on your list costs nothing. Hosting is what carries on, and we run it.
"What if we need something changed later?"
You will, because the way you work changes as you grow. After the first week's review, if it's as expected, you send new requests into your inbox and we work them in paid weeks. There's no limit on how many requests you send. If a result doesn't match what you asked for, we fix it free. New requirements are paid work.
"How long does it take?"
Days rather than weeks or months, and it varies with what we're replacing and how many hands the work passes through. The answer for your build comes on the call.
Find out what you'd stop paying for.
A free call about your tools and where the job gets typed in again.
No minimum, and you can stop any week. Come with the problem. We write the specification.